Savannah-Chatham County Public School System

Highlights from the May 11, 2022 Board Meeting

Published on: 5/12/2022

Academic Affairs Updates

At the Informal Meeting of the Board, a report on the work of the Academic Affairs Division to measure student progress in ELA and Math was presented.  The report included updates on Acceleration and Intervention efforts using iReady. The report detailed student ELA and Math data performance for the district's K-3 students.

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Strategic Waivers School System Extension Approved

The Board also received an update on the District's five year Strategic Waivers School System performance contract entered into with GaDOE in 2016. In exchange for access to waivers, each school is required to increase its CCRPI score, each year, by 3% of the gap between the baseline score and 100, excluding CCRPI Challenge Points. Alternately, a school can also meet the accountability target by maintaining performance within the state's top quartile, as established for each grade cluster in the baseline year, or by attaining “Beating the Odds" status.  Due to changes made to the CCRPI calculation formula in 2017 and then flexibility granted by the state in SY 2020 and 2021 due to the impact of the pandemic, the administration is seeking to add two additional years of accountability data to the original contract term. The Board approved the application at the Regular Meeting.

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Budget Update

Chief Financial Officer Larry Jackson and Budget Director Paige Cooley presented a Budget Process Update for the FY 23 Budget.  A Midterm FY 22 Update on the Budget was also provided.  The Preliminary Budget is expected to be available for public review on May 18th during a planned budget hearing.

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​Student of the Month Recognized

The Superintendent's Student of the Month for April is Courtney Johnson, a Senior at Sol C. Johnson High School. Congratulations, Courtney!

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National School Nurses Day

The Board proclaimed May 11, 2022, as School Nurse's Day.  The theme of National School Nurses Day this year is “Bridging Healthcare and Education".  School nurses are considered an integral part of the educational process contributing to the well-being of every child to ensure all students achieve success in school. We would also like to commend our nursing team in their role as frontline health care heroes in the fight against the pandemic and their daily work to keep our schools healthy!

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National Teacher Appreciation Week

The Board proclaimed the week of May 2 – 6, 2022, be recognized as National Teacher Appreciation Week and that all citizens take time throughout the month of May to thank a teacher for their significant contributions. Each day, teachers work to open minds to new ideas and information. Through their valued work, they keep American democracy alive by laying the foundation for good citizenship and inspiring the thirst for knowledge.

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Policy First Reads

Policy GARHA and Regulation GARHA-R – Employee Sick Leave Bank (Four Year Review – Changes Recommended for Regulation) Pursuant to Board Policy BDE- Policy Review, District Administration has reviewed Board Policy GARHA along with the supporting regulation and determined a need for changes to the regulation to update the language and to align with current and improved processes.

http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CE4JLX4D200A

Policy GAL and Regulation GAL - R – Salary Deductions (Four Year Review – Changes Recommended) Pursuant to Board Policy BDE- Policy Review, District Administration has reviewed Board Policy GAL along with the supporting regulation and determined a need for changes to the policy to update the language to align with current and improved processes.

http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CE4JLZ4D200C

Policy IHB and Regulation IHB – R – Homework (Four Year Review – Changes Recommended for Regulation) Pursuant to Board Policy BDE- Policy Review, District Administration has reviewed Board Policy IHB along with the supporting regulation and determined a need for minor changes to the regulation to provide a clearer understanding of the Homework Grade Level Guidance table to also include certain updates to time guidelines. Board feedback was received on this topic and District administration continues to review language for potential updates.

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Policy DF – Revenues (Four Year Review – Changes Recommended) Pursuant to Board Policy BDE- Policy Review, District Administration has reviewed Board Policy DF and determined a need for changes to update the language and to align with current and improved processes.

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Naming of Jenkins High Baseball Field

In accordance with Policy FDC and Administrative Regulation FDR-R, Naming Facilities, a committee has been appointed by the Superintendent to provide a recommendation for the naming of the Baseball Field at Jenkins High School.  Following two meetings of the committee this spring, it is proposed that the field be named after Terry Webb.  Mr. Webb joined the coaching staff at HV Jenkins in 1983, following 13 years working at Windsor Forest High.  He worked alongside his players, their parents, friends and the community to improve the field.  Thanks to his efforts, the facility became a source of pride for the school and a much better field to practice, teach and play ball.  Mr. Webb passed away in 2021 following a battle with cancer.  This is the first read of the proposed name into the record.  The name will be read again and voted on at the June Regular Meeting of the Board of Education.

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Savannah High Solar Installation

The Board approved the installation of the solar PV and back-up battery storage at Savannah HS by Georgia Power at a cost of $569,120 and approve the contract with GEFA for the $187,500 reimbursement of costs.   Georgia Environmental and Finance Authority (GEFA) is offering funding for the Solar Resiliency program to increase resiliency for critical facilities in communities across Georgia. This program is offered to government entities, including cities, counties, K-12 schools, and state agencies. This program will incentivize the installation of solar photovoltaic (PV) and backup batteries at critical facilities. GEFA will reimburse selected applicants up to $200,000 for one installation per selected applicant. SCCPSS applied for Savannah High School to help increase resiliency for this critical facility that is used as both a shelter and/or a first responder emergency service center for the Chatham Emergency Management Agency. The application has been approved and the contract for the reimbursement has been offered.

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Policy Adoptions!

Policy DCJ – Emergency Changes in the Budget (Four Year Review – Changes Recommended) Pursuant to Board Policy BDE- Policy Review, District Administration has reviewed Board Policy DCJ. Based on feedback from the Board during the April 13, 2022, Board meeting, additional changes have been provided to offer clarity on the definition of Contingency Funds and to ensure the Board is included through a notification process when emergency access is needed. Emergency access is typically categorized when there is as an immediate need and time is of the essence.

http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CE4JNK4D203E

Policy EFDD Data and Information Security (New Policy) Due to cybersecurity concerns, Board Policy EFDD: Data and Information Security has been created to establish requirements for protecting and preventing unauthorized disclosure of administrative and instructional data systems.

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Policy IDCA and Regulation IDCA - R – Summer School (Four Year Review – Changes Recommended) Pursuant to Board Policy BDE- Policy Review, District Administration has reviewed Board Policy IDCA along with the supporting regulation and determined a need for changes to update the language and to align with current and improved processes.

http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CE4JNL4D203F

Policy JCDAF and Regulation JCDAF - R – Use of Electronic Devices by Students (Four Year Review – Changes Recommended) Pursuant to Board Policy BDE- Policy Review, District Administration has reviewed Board Policy JCDAF along with the supporting regulation and determined a need for changes to update the language to align with current and improved processes for the use and control of electronic devices.

http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CE4JNM4D2040

Policy JGCA Physical Examinations (Four Year Review – Changes Recommended) Pursuant to Board Policy BDE- Policy Review, District Administration has reviewed Board Policy JGCA and determined changes are needed to clarify the policy language to specify its application for an “SCCPSS" school.

http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CE4JNN4D2041

Policy JRA – Student Data Privacy Complaints (Four Year Review – Changes Recommended) Pursuant to Board Policy BDE- Policy Review, District Administration has reviewed Board Policy JRA and determined a need for changes to update the language to align with current practices to direct complaints to the appropriate compliance officer.

http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CE4JNP4D2042

Policy GBBA – Professional Personnel Qualifications and Duties (Four Year Review – Changes Recommended) Pursuant to Board Policy BDE- Policy Review, District Administration has reviewed Board Policy GBBA and determined a need for changes to update the language to align with current practice for professional qualifications.

http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CE4JNQ4D2043

Board Policy GAF - Staff-Student Relations (New Policy) District Administration has determined a need to create Board Policy GAF – StaffStudent Relations. This new policy was recommended in response to the growing use of technology and social media in the daily lives of students and staff. The policy was also recommended to provide clarity pertaining to staff-student conduct for appropriate boundaries and relations.

http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CE4JNR4D2044

Policy JBC(4) and Regulation JBC(4)-R – Awarding Units and Transferring Credit (Mid Period Review – Regulation Changes Recommended due SBOE RULE) District Administration has reviewed Board Policy JBC(4) and Regulation JBC(4) - R – Awarding Units and Transferring Credit and determined no changes are needed for policy language; however, revisions to the regulation are required to align with updates from the State Board of Education under SBOE Rule 160-5-1-.15.

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ESPLOST Updates

Parsons to Continue to Provide Assessments for  Long-Range Facility Planning

The Board approved a change order to Parsons Environment & Infrastructure Group, Inc. for Long-Range Planning Services in the amount of $489,500.  This change order will continue the work of Parsons to update facility condition and educational adequacy assessments to assist with long range ESPLOST facility planning.

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Brownstone Construction Group to Serve as Construction Management Agent for New K-12 Multi-Campus Project

The Board approved a contract to Brownstone Construction Group, LLC for CMA services for the new K-12 project under the terms of RFP #C18-32 for an amount not to exceed $240,000.

http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CE5LFF55813D

District Laptop and Tablet Repair
The Board approve the annual renewal of Bid 21-41 District Laptop and Tablet Repair Services (Annual Contract) to the firm of iFixYouri Corporation for an additional one (1) year period at the estimated annual cost of $150,000.

http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CE4JNA4D2035

Installation of Electric Charging Stations Approved for Port Wentworth & Southwest Elementary Schools

The Board approved the Installation of Electric Charging Stations at Port Wentworth Elementary and Southwest Elementary by Georgia Power at a cost of $203,545.00.

http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CE5LWA57667D

Memorandums of Understanding with City of Savannah Approved

Use of Swimming Facilities

The Board approved a Memorandum of Understanding which serves to extend the expired Agreement with the City of Savannah concerning access and use of District swimming facilities through the end of the 2022 summer swimming season (September 30, 2022). An initial extension of the Agreement expired on September 30, 2021.

http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=CE4JNZ4D204C

Modified Extension of Facilities Use Agreement for Certain Schools

The Board approved a Memorandum of Understanding (MOU) which serves to modify and extend a Facilities Use Agreement with the City of Savannah concerning specified District facilities at Windsor Forest Elementary School, White Bluff Elementary School, and Windsor Forest High School.  The initial agreement was approved in 2017. The agreement will expire by its own terms on May 30, 2022. Under the terms of the modified extension, the parties agree to extend the Agreement to May 31, 2023, with certain modifications as defined in the agreement.

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Energy Conservation Services Agreement Approved

The Board approved a contract with Georgia Power for HVAC Global Plasma Solutions (GPS) Bipolar Ionization Systems Installations for a lump sum pricing of $1,459,806.00.  Georgia Power Company will provide construction, supervision, inspection, labor, materials, tools, construction equipment and subcontracted items as needed for the execution and completion of the Energy Conservation Measure (ECM) for HVAC Global Plasma Solutions (GPS) Bipolar Ionization Systems Installation for nineteen (19) identified schools including Bartlett STEM, Butler ES, Godley Station K-8, Heard ES, Hodge ES, Islands HS, Pooler ES, Pulaski ES, Rice Creek, Savannah HS, Shuman ES, Southwest ES, Southwest MS, West Chatham ES, Windsor Forest ES, Woodville Tompkins, Oatland Island Wildlife, and Coastal MS.

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UPCOMING MEETINGS

Board Public Hearing on Budget

Wednesday, May 18, 2022 – 6:00PM

Whitney Administrative Complex, Building G 2 Laura Avenue

​SCCPSS Graduations

Monday, May 23 - 26, 2022, Enmarket Arena, Savannah

 

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