Savannah-Chatham County Public School System

Highlights from the June 5, 2019 Board Meeting

Published on: 6/6/2019

Tentative Fiscal Year 2020 Budget Adopted

This Budget consists of five components:  the General Fund Budget, General Obligation Debt Budget, Special Revenue Funds Budget, Capital Projects Funds Budget, and Other Funds Budget. The tentative budget under consideration reflects no millage increase for a total combined millage of 18.881 mills (18.881 mills for maintenance and operations and 0 mills for general obligation bond debt). 

The Calendar Year 2019 millage rates used in the projection of revenues for the Fiscal Year 2020 budget are 18.881 mills for maintenance (no increase in mills) and operations and 0 mills for general obligation debt, for a combined millage rate of 18.881 mills (see Tentative Adoption of FY 2020 Budget for All Funds item).  The proposed millage rate for Maintenance and Operations is not in compliance with the rollback rate calculated by the Tax Assessor as required by O. C.G.A. 48-5-32.1, and as such will be required to be advertised as a tax increase above the rollback millage rate.  The Board approved tentative adoption of these millage rates to meet statutory time lines for millage adoption.

http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BC9N7M5E5472

Budget Process Update

Finance Division staff also presented the Board with an update on the Budget Process for FY 2020.  The Board is scheduled to hold the next Public Hearings on the 2020 FY Budget on June 12th.  For a look at the budget process follow this link:

http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BC9NAD5E7090

Business System Replacement

A presentation at the Informal Meeting detailed the need for a complete Business System Replacement for the district.  The system currently in use is obsolete, having been in use for nearly 30 years. The district needs a modern system to handle the many tasks needed in both Financial and Human Resource Management. Staff have spent the past year going through the RFP and site visit process to find a new system that would best meet the district’s needs. The result was a recommendation that the Board approve a contract with the company Tyler Munis to provide new business systems for the district.

http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BC8SNK737525

At the Regular Meeting of the Board, members approved the award of RFP 18-65 Business System Replacement to Tyler Technologies at a one-time fee of $902,650.00, an annual subscription and hosting services fee of $547,415.00, and estimated travel expenses of $156,180.00 for an estimated five (5) year contract amount of $3,795,905.00. 

http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BCMMZG5B318E

Operation Beacon Volunteer Program Update!

At the Informal Meeting of the Board, an update was provided on the SCCPSS Operation Beacon Volunteer Program detailing the SY19 launch of the new online registration and background check screening process through AppGarden. Some great news was provided in the update showing a total of 14,201 volunteers contributed 88,842 volunteer hours over the past school year!

http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BC8SPE73A0DF

Sharing the Good News!

The Superintendent’s Student of the Month for May was announced! Congratulations to Kade Wright– a 4th grader from Isle of Hope K8 School! 

http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BC8SUB742BD4

Human Resources Division Awards!

The Savannah-Chatham County Public School System’s Human Resources Division was recognized by their peers at the recent Georgia Association of School Personnel Administrators Spring Conference with three awards.  Our HR Staff won “Best in Class” Awards at the Platinum level for Recruitment Process and Materials, plus two at the Gold level for the District’s Employee Benefits Process and Website Development.

First Reads! 

Board Policy DCA – Fiscal Goals and Objectives has been revised to reflect a removal of the Fund Balance portion of the policy. A new Board Policy DCL- Fund Balance has been created to include fund balance information.


 

Board Policy DCL – Fund Balance has been created at the recommendation of the Government Finance Officers Association (GFOA). This policy provides guidance of fund balances for financial reporting as required by the Governmental Accounting Standards Board (GASB) Statement 54.

http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BCMM5W56E5F7

Policy IDF and Administrative Regulation IDF-R – Interscholastic Activities have been updated based on recommendations from GSBA regarding retention of students for athletic purposes. This includes an update to reflect Rule 160-5-1-.18

http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BCMM6A56F4D1

Charter School Petition Denied

The Board of Education denied the charter school application as submitted by the Savannah Exploratory Charter Academy petitioners on March 6, 2019.

http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BC8SX5742C2E

International Teacher Recruitment

The Board approved the award of RFP 19-60 to Intalage as the primary provider, Global Teachers Solutions LLC as the secondary provider, and Unique Services Associates, Inc. as the tertiary provider for International Teacher Recruitment to help fill positions throughout the district.  The estimated annual expenditure will be $2,100,221 for School Year 2019-2020.

http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BCMMNW59B75A

School Bus Cameras

The Board approved the purchase of 196 bus video camera systems through a state contract at a total cost of $324,489.76.

http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BCMMWF5AB4E2

Stormwater Mitigation

The Board approved a proposed agreement between the City of Savannah and the Board of Education to improve the storm water infrastructure at Jacob G. Smith Elementary School.

http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BCMMS65A014B

Drainage Easement Approved at East Broad K8

The Board approved an easement agreement with Standard Property Company, Inc., for the installation and maintenance of a 20’ Drainage Easement on the property of East Broad K-8 School (Renamed the Henderson E. Formey, Jr., School effective July 1, 2019).

Due to increased workload, staff has identified the need for consulting services that will bring support to concentrate on and manage the District’s complex construction projects and services.  The Board approved a contract with Shonka Management Services, LLC to provide construction management services and support that will focus on the planning and managing of specific projects within the District’s ESPLOST III program.  The agreement sets forth an initial one (1) year contract period with two (2) additional one (1) year terms at an annual amount of $216,000.00. 

http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BCMMTN5A230C

The Board also approved a contract with Albeck Group, LLC to provide professional ESPLOST III construction consulting and project management services for an initial one (1) year contract period with two (2) additional one (1) year terms at an annual amount of $216,000.00.

http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BCMMSN5A0BBC

ESPLOST UPDATE

The Board was provided with an update on various ESPLOST III projects at the Regular meeting.  Major projects currently underway at various stages include the replacement for White Bluff Elementary, the new Jenkins High, New Hampstead K8 and planned Multi-School Campus in Garden City.  There are also additions in the works at Beach, Islands and Woodville Tompkins.  New CTAE labs at the School of Liberal Studies at Savannah High have been completed and are in the final inspection stage.  See the complete report here:

http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BC8SYD74CE8F

Personnel Moves!

Welcome John Sanders as the Interim Director of Health/PE & Athletics and Ashley Tremble-Hamer as Health/PE and Athletics Coordinator. Deanna Hall has been named Director, Benefits and Compensation.


June Committee Meetings

PUBLIC HEARING #1 – PROPOSED MILLAGE RATE INCREASE  

Wednesday, June 12, 2019

11:00AM

Whitney Administrative Complex

2 Laura Avenue      

 

PUBLIC HEARING #2  - PROPOSED MILLAGE RATE INCREASE  

Wednesday, June 12, 2019   

6:00PM

Whitney Administrative Complex

2 Laura Avenue     


PUBLIC HEARING #3  - PROPOSED MILLAGE RATE INCREASE

Wednesday, June 19, 2019

6:00 PM     

Whitney Administrative Complex

2 Laura Avenue       

SPECIAL BOARD MEETING (FINAL BUDGET AND MILLAGE RATE ADOPTION) Wednesday, June 19, 2019  

6:30 PM     

Whitney Administrative Complex

2 Laura Avenue

 

AUDIT COMMITTEE MEETING

Thursday, June 27, 2019  

7:45 AM     

Whitney Administrative Complex

2 Laura Avenue

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