Savannah-Chatham County Public School System

Highlights from the December 9, 2020 Board Meeting

Published on: 12/9/2020

Choice Programs Info & Updates
At the Informal Meeting of the Board – a presentation detailed for Board members how the Choice program information and application process will be handled this year with the COVID-19 pandemic leading to the cancelation of our traditional annual Student Success Expo.  This year a Digital Expo will replace that event and be held on February 1st.  Test scores have been removed from the Choice eligibility criteria for the 2021-22 school year and four new Choice programs have been added!  The new Choice programs include the Innovative Learning Academy at Hubert, Cinematic Studies at Southwest Middle, STEAM at Marshpoint and a Drone Pilot Prep Program at Windsor Forest High.  To learn more:
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BVJS2J6F6930

Second Semester Operational Updates
Also at the Informal Meeting, Maintenance and Operations provided the Board with an overview of Transportation, Facility Protocols, and Meal Services for the second semester which will begin in a continued Phase III Expanded Hybrid Learning Model.  To view the presentation on Operations in the Second Semester:
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BVJS2N6F6934

Administrative Regulation Policy IHA - Grading System
At the Formal meeting of the Board, members were presented an update regarding the implementation of the District's Grading Policy that was relaxed due to the impacts of COVID-19.  Per Board requirement the policy examination was scheduled before the start of second semester.  Board members showed support for the administration's recommendation that the relaxation remain for the remainder of the 2020-21 school year.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BVJRRD6EDCE4 

District SY 2020-21 Assessment Calendar Amendment Approved
Due to the Georgia Department of Education's implementation of SB 367 and the COVID-19 pandemic, several updates were necessary to the assessment calendar after the July 2020 published date. These adjustments are being made to decrease the number of high-stakes testing and to provide schools with greater flexibility to meet the needs of students and teachers throughout the period of remote and hybrid instruction. These adjustments were made as part of a collaborative effort between the department of Accountability, Assessment, and Reporting Services; the Associate Superintendents; and school principals.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BVX3WD6DB355

Policy First Read

Policy DJAA-Authorized Signatures has been modified due to changes that are needed as a result of the conversion to a new business information system (MUNIS).
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BVWP7M61DA7A
 

Policy Deleted

Policy JDDA -Assignment to Alternative Programs has been reviewed and determined to no longer be necessary due to existing administrative procedures and protocols. The recommendation was up for second read adoption and passed.  Policy JDDA has been deleted.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BVWKY85356A9

Audit of Student Discipline Practices Response
The Internal Audit Department previously conducted an Audit of Student Discipline practices which was presented to the Audit Committee in October 2020. The report and management's initial response is included in the consent agenda for approval. An updated response from the Division of Academic Affairs to the recommendations included in the audit was offered as part of the report for Board review and discussion.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BVJRRK6EDCEA

2021 Legislative Priorities Adopted
Following a discussion at the November Board Meeting, at the December meeting, the Board adopted the 2021 Legislative Priorities.  These priorities will be used as a framework for advancing the needs of the Savannah-Chatham County Public School System to ensure a high quality education is provided for every student. The primary priority of the Board for 2021 is Hold Harmless - Ensure the Georgia General Assembly PROVIDES PANDEMIC FUNDING RELIEF by holding school systems harmless for temporary drops in enrollment on FTE reporting during the FY21 year for the purposes of determining the QBE funding allotments for FY22 and FY23.  See the full list of Legislative Priorities here:
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BVJRRN6EDCED

District Accountability System Navigation Plan for SY 2020-21
The Board approved a one-year District Accountability System Return to Learn Navigation Plan for school year 2020-21. The one-year plan was necessary based on the unprecedented impacts of COVID-19 on district instructional and operational resources. Due to those impacts, the district has tabled the work on The Way Forward 2025 strategic plan in order to address the urgent needs and concerns regarding the pandemic. School year 2020-2021 has become a transition year between the previous five-year Passport to Excellence Strategic Plan to the Superintendent's strategic plan, The Way Forward 2025 (TWF2025).
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BVJRRR6EDCF0

SCELA Update
At the Regular meeting of the Board, members received an update on the Savannah-Chatham E-Learning Academy which began operation as a virtual school option for families this school year. The school has 846 students currently enrolled with plans to expand over the next couple of years to 1700 students.  For more information on SCELA's success this year:
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BVX3WD6DB355

Professional Senate Report
A report from the latest meeting of the Superintendent's Professional Senate was presented by our Teacher of the Year and Instructional Support Person of the Year.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BVJRR36EDCDA

COVID Protocol Expenditure
The Board approved the award of Bid 21-21 Non-Contact Thermal Temperature System (Annual Contract) to RaptorPPE, LLC for a one (1) year contract with the option to renew for two (2) additional one-year renewals.  Raptor PPE will provide non-contact thermal temperature systems to automatically measure temperatures of individuals entering district buildings at an estimated cost of $300,000.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BVJRUV6EDD54

ESPLOST UPDATES

K-12 Multi-Campus Project
The Board approved a contract with Terracon Consultants, Inc. for material testing and special inspections services including NPDES Services for the construction of the new K-12 Multi-Campus project in the total amount of $388,629.00.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BVWKTU530E4B

New Hampstead K-8 Construction Management
The Board approved a contract with Pat Mathis Construction Company, Inc. for Construction Management Agent services for New Hampstead K-8 for an amount not to exceed $100,000.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BVJRUY6EDD57
 

New Hampstead K-8 Construction Contract Awarded
The Board approved the award of Bid C21-01 (ESPLOST) K-12 Multi-Campus (New Construction) to CPPI of Georgia, LLC at a total cost of $103,073,007.00.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BVJRU86EDD3F
 

Project Updates
The Operations Division presented an update to the Board on ESPLOST projects planned or underway throughout the District.  See the latest here:
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BVJRV46EDD5B
 

ESPLOST IV Resolution
The Board approved a resolution in support of ESPLOST IV - to levy, and collect sales and use tax for educational purposes within the Chatham County School District conditioned upon approval by a majority of the qualified voters residing within Chatham County and voting in an election thereon to be held on March 16, 2021.
http://go.boarddocs.com/ga/sccs/Board.nsf/goto?open&id=BVZ23B7F06D5
 

District 1 Board Member Julie Wade Recognized for Board Service
Board members bid farewell to District 1 Representative Julie Wade as she is leaving the Board at the end of the year.  Ms. Wade was presented with several mementos recognizing her time on the Board.

BOEPD Chief Enoch Recognized for Service to United Way
Campus Police Chief Terry Enoch was recognized by the Board for his service to the United Way of the Coastal Empire.  Chief Enoch served as the Fundraising Chairman of this year's United Way Campaign.  The campaign exceeded it's 8-million-dollar goal despite unique challenges presented by the global pandemic.  Congratulations Chief!

Upcoming Meetings

AUDIT COMMITTEE MEETING
Thursday, December 17, 2020 - 8:00 AM
Whitney Administrative Complex, 2 Laura Avenue

JANUARY 2021 BOARD MEETING
Wednesday, January 13, 2021-
11:00 AM – Informal Session
(Executive Session immediately following)
2:00 PM – Regular Board Meeting
Whitney Administrative Complex, 2 Laura Avenue ​



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